Editing Scanned Documents With or Without Microsoft Word

Scanned documents are usually in .jpg format (image file) and in this format, Microsoft word can’t definitely recognize the characters unless the image file is fed into a optical recognition software (OCR). Basically, what a OCR software does is to detect the characters in an image file. There are different OCR softwares around to edit your scanned documents but I actually found two methods that definitely works.

Editing Scanned Documents Without Microsoft Word

You don’t necessarily need to have Microsoft Office installed on your computer before your can edit a scanned document. You can do this with the aid of a free OCR software. FreeOCR does what those paid softwares do and using it is quite east because of the simple interface.

how to edit scanned image documents without microsoft word

Download FreeOCR here

After rendering the image in text, you can copy it to wordpad or export to Microsoft word if you have it installed.

How to Edit Scanned Documents Using Microsoft Word

I prefer this method because it works much better than the one above and the text format can still be maintained. It’s just a couple of steps.

1. You have to enable Microsoft Office Document Imaging if it’s not yet enabled.

-Go to Control Panel

- Select Programs and Features or Add or Add/Remove Programs

-Select Microsoft Office and click Change (Win XP) or right click and select Change (Win 7)

-Click Add/Remove Features and hit the Next button

-Expand Office Tools

-Select Microsoft Document Imaging and click Run from My Computer

how to edit scanned image documents without microsoft word

2. Convert the scanned document to a .tiff image file by opening with Microsoft Paint or similar image editing programs and saving a TIFF image.

3. Go to the Start menu, point to All Programs and click Microsoft Office. Expand Microsoft Office Tools and then start Microsoft Office Document Imaging.

4. From the toolbar, click the Open icon and locate the scanned document you saved earlier as .tiff

how to edit scanned image documents in microsoft word

5. Press CTRL + A to select the image. It should now have a red border line.

6. Now click on the Word icon on the toolbar to send the image to Microsoft Word for editing.

 

. Filed Under: DIY Guides and How-to's




Author: Don Caprio

Don Caprio is a full time blogger / web designer living in Nigeria and apart from blogging, my other obsession is music. I'm a self-confessed Tupac fan, an iOS lover, an Android user, a Windows 8 power user, a writer with a 5-year old unfinished novel... and the list goes on and on. You can add me on Facebook, follow my updates on Twitter or add me to your circles on Google+! You can as well grab my feed and get updates through email...

  • http://www.fatcow.com Web Hosting

    Wow, I downloaded this little program itself is very convenient. Thank you.

  • http://xpdrivers.com/index.cfm Kevin Malmo

    Nice to know that there is a free version of for this. We use Omnipage in the office and it is not free.

    • Don Caprio

      Omnipage probably has some advantage over this free one, right?

  • http://www.lordbnf.com Olili Bob

    I love this boss, i have been looking for a way to do this,thats y i love this blog. its a good study centre